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Should you enable BYOD printing?

Should you enable BYOD printing?

March 2014

Most of us use personal notebooks, tablets, or smartphones for work at least some of the time. The benefits of the BYOD (bring your own device) phenomenon can be tremendous. Team members can communicate and work on projects from anywhere, at any time.

However, the use of personal devices for business and the variety of mobile platforms available can add complexity and raise security and management concerns.

Users want easy and reliable printing from any mobile platform or operating system. At the same time, IT administrators need control over network access and printer output to protect confidential information and manage printing costs.

A strategic approach to BYOD printing
Taking a formal, strategic approach to BYOD in general, and as it relates to printing in particular, can significantly cut the risk that your data will end up in the hands of those who shouldn’t have it. You should consider the user experience and security from the mobile device, at the printer, and from the cloud.

Over time it has been getting easier for users to print from any mobile device
HP has been working closely with leading manufacturers of mobile devices to integrate printing into popular operating systems.

In fact, HP currently offers the broadest support for embedded print functionality across Apple iOS (AirPrint), Samsung Android, and Windows® 8, which means in most cases, employees won’t have to download an app. For mobile devices without built-in print support, printing is just as simple, but users will first need to download the HP ePrint app or HP ePrint software. See HP Mobile Printing for details by mobile device.

Allow printing without access to the company network
Enable mobile printing throughout your workplace with HP wireless direct [1] and touch-to-print [2] technologies. Both methods enable a secure peer-to-peer connection, allowing users to print without accessing your company network. Some HP enterprise class printers and MFPs feature integrated wireless direct and touch-to-print functionality [3]. And you can easily add this capability to your existing HP devices with HP mobile printing accessories.

Add additional security and management
If you’re looking to deploy mobile printing across an existing multi-vendor fleet and need advanced security and management options, we offer the server-based solution, HP ePrint Enterprise [4].

HP ePrint Enterprise is a mobile printing solution that makes it easy for employees to print from mobile devices to any HP or non-HP printer on your networks [4]. It also enables workers on the go to print documents securely at more than 30,000 Public Print Locations worldwide [5]. The solution is easy to manage and scales to meet the demands of any enterprise.

With this private cloud-based solution, print jobs to your networked printers never leave your secure firewall. HP ePrint Enterprise seamlessly integrates with your existing infrastructure—devices, policies, and tools—and allows administrators to control printer availability and easily add or suspend users while synchronizing accounts with existing databases. And with the HP ePrint Enterprise for Good app, mobile users can securely connect to your server from outside the firewall [6].

Add layers of security with authentication and “pull printing”
To protect against important documents sitting idly in an output tray, set up your office printers to require employees to use personal identification numbers (PINs), access cards, or fingerprint readers in order to print. Once authenticated, employees have the ability to send documents securely to a protected server, then use their PIN to access and print those documents—no matter where they are in the world—using printers connected to that server. Authentication and pull printing are solutions within HP Access Control.

Equip personal devices to enhance security
Make sure employee devices are set up to print securely, with controls like password lock, automatic session timeout, appropriate data-access and printing permissions and the ability to wipe drives if devices are lost or stolen.

Educate your employees
Even if you lack the IT resources to support every device on the market, you can reduce BYOD risk. Help employees understand the risks of downloading unapproved mobile apps and connecting to open Wi-Fi networks.

With the right approach—including technology, software, and processes—your business will enjoy all the benefits of BYOD while avoiding the security headaches that can accompany it.

[1] For wireless direct printing, mobile device may require an app or print software. Wireless performance is dependent on physical environment and distance from the printer. Please note that while your mobile device is directly connected to the printer, access to content that requires Internet support (such as web pages or documents stored in the cloud) may not be supported while in HP wireless direct mode.
[2] For touch-to-print capability, mobile device must support NFC-enabled printing.
[3] Such as the HP LaserJet Enterprise flow MFP M830 or the HP Color LaserJet Enterprise flow MFP M880. In some regions, HP wireless direct and touch-to-print is not included with these models and must be purchased separately.
[4] HP ePrint Enterprise requires HP ePrint Enterprise server software. App-based option requires Internet- and email-capable BlackBerry® smartphone OS 4.5 or newer, iPhone® 3G or newer, iPad® and iPod touch® (2nd gen) devices running iOS 4.2 or later, or Android™ devices running version 2.1, 2.2, and 2.3, with separately purchased wireless Internet service and the HP ePrint Enterprise app. Email-based option requires any email-capable device and authorized email address. Solution works with PCL5/6, PCL3, and PCL3GUI printers (HP and non-HP).
[5] Use of HP ePrint Enterprise app at HP ePrint Public Print Locations requires an Internet- and email-capable smartphone or tablet with separately purchased wireless Internet service. Availability and cost of printing vary by location. Visit hp.com/go/ePrintEnterprise for more information.
[6] Use of HP ePrint Enterprise for Good app and the integration between HP ePrint Enterprise and Good Technology requires license of Good for Enterprise and Good Dynamics.

Microsoft and Windows are US registered trademarks of Microsoft Corporation.

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